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Scan To File Document Scanning Solutions
One great feature of digital document management system is the ability to "Scan to File". This term is used to describe the function of scanning a paper document and saving it to your existing file system.
In some instances, depending on your current technology environment, you can scan, name and save documents directly into your file system from your scanner, copier or mfp device. This is the optimal solution as you can simply walk up to the device, scan the paper and save it to your network file system in one easy process.
In other cases you may need to use your computer as an "in-between" to name and save the scanned documents. In this scenario a prompt would appear on your computer screen after you have scanned the document using an attached scanning device. From the computer you would then name and save the digital scan to your location of choice.
Both solutions provide cost savings and efficiency over using paper documents, and will enhance the productivity of any office! We have outlined some further information on Scan to File below, for reference.
You Need A Scanning Device To Scan The Paper
To scan your documents to your file system you will need to use a dedicate document scanner, or a copier/multifunction printer with an integrated document scanner.
Most newer copiers and mfp's come standard with a document scanner. We recommend using a copier or mfp over a dedicated scanner, as it provides more overall functionality, is more efficient and takes up less space in your office than several separate devices.
You Need Software To Connect The Scanner To Your File System
If your copier or mfp is about 3 years old, or newer, chances are that it came bundled with Scan to File software included with the device - so you already have what you need! Most dedicated scanners also come packaged with scanning software.
If your device did not come with scanning software, or you are not sure if it did or not - we can help! Simply contact us using this simple form, info@iotsolutions.com or call us at 651-605-2500.
Setup Your Scan To File Scanning System
Whether you have everything except the technical know-how, or you need to buy an entire scan to file scanning solution - we can help! IOT can help you design, setup and integrate your scan to file system from start to finish;
- - Scan to file needs and solutions review
- - Scanning device selection, purchase and setup administration
- - Scan to file software setup and integration
Let us know what you need using this simple form, info@iotsolutions.com or call us at 651-605-2500 and we will answer any questions you have.
